University Franchisee

1.1 Brief Use Case Descriptions

Registers account: University franchisee registers an account by providing their company name and contact details. Each franchisee will be given a user id and password as part of the registration.

Submits order requests: University franchisee submits food order request through the VAPS by choosing the product types and quantity they would like to order. For the order amount lower than $1000, it will be directly submitted to the venders. Or else, approval from University Centre is needed before routing to vendors.

Receives food delivery: University franchisee receives food delivery from vendor and

Scans food delivery: University franchisee use barcode scanner to scan barcodes on the products to the system.

Sends food delivery: Vendor sends products to university franchisees according to the order requests received.

Sends electronic invoice: Vendor issues an invoice to account payable clerk after delivery of food supplies to university franchisee for collecting the payment.

Collects payment: Vendor receives payment from account payable office through e-banking system for small purchases and checks for large purchases.

Sends payment reminder: The system sends an automatic reminder to account payable clerk when approval for large purchases has been made and verification for purchases is done.

Verifies food delivery: University centre make uses of the system to verify food delivery (both large and small purchases) by matching order request and food delivery data in Point of Sale (POS) database.

Prepares management report: The system prepares management report every month, every year automatically when manager requests. It provides

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